What is a employee expense report?

Itemised list of reimbursable business expenses with category subtotals, advances and the amount owed back to the employee. It is written for Employee, approving manager, accounts payable. Most teams produce one every month.

How do I generate a employee expense report PDF from JSON?

Send a POST to /api/v1/generate with your API key, the template id and a JSON body shaped like the sample on this page; DocuJSON renders the employee expense report and returns the PDF. The same template is callable from the DocuJSON MCP server inside Claude, Cursor or your own agent.

What data does the employee expense report template need?

The JSON body has 10 top-level keys: reportNumber, employee, period, businessPurpose, submittedDate, currency, expenses, categorySummary and 2 more. The document reads them into 7 sections, in order: Header, Employee and period details, Table: Expense lines, Table: Category summary, Totals, Approval, Footer.

Which designs does the employee expense report template come in?

Five, all free: base, ledger, instrument, rail, form. The same JSON body renders in all of them, so you can switch the design of your employee expense report without changing your integration.

Is the employee expense report template free?

Yes. Every template and every design is free, with a small DocuJSON watermark on the free plan. Pro removes the watermark, puts your logo where the DocuJSON mark sits in the employee expense report preview, and unlocks configurable variables and higher volume.

template · Finance · monthly · Letter portrait

employee expense report template: json in, branded pdf out

Itemised list of reimbursable business expenses with category subtotals, advances and the amount owed back to the employee.

use this template →generate it from code all templates

five designs, one json body

base · Fraunces + Inter Tightuse this design →

the docujson house design: serif titles, clean tables, KPI cards, navy accents.

what's inside

the sections of the document, in reading order.

01Header
02Employee and period details
03Table: Expense lines
04Table: Category summary
05Totals
06Approval
07Footer

cadence: monthly
for: Employee, approving manager, accounts payable

the json body

10 keys

every key the document reads. send this shape, get the pdf.

reportNumberstringreport number
employeeobjectemployee
periodobjectperiod
businessPurposestringbusiness purpose
submittedDatestringsubmitted date
currencystringcurrency
expensesarrayexpenses · 5 items
categorySummaryarraycategory summary · 4 items
totalsobjecttotals
approvalobjectapproval

built-in logic

This template's structure does the work: computed totals, signature blocks. Send the JSON; the engine lays it out in any of the five designs.

configurable outputs · pro

pro

one template. many outputs.

Set these once per template, in the workspace, no code. Every request then lays out by the rules you chose: the same data, a different document.

on every template

Signature blocks
Date format
Currency
Page orientation

configure it in the workspace →

the same data, three ways

signature blocks: off

page orientation: landscape

generate it from your code

01Pick a designChoose one of the five employee expense report designs; base and ledger are free.
02Send your JSONPOST a body shaped like the sample (reportNumber, employee, period, businessPurpose…) to /api/v1/generate with your API key, or call the template from the MCP server.
03Get the PDFDocuJSON renders the employee expense report with your logo and returns the PDF; the template id stays stable as you iterate.

Use this template in the builder, publish it, and you get a stable templateId for the API and the MCP server.

curl -X POST https://api.docujson.com/v1/generate \
  -H "x-api-key: YOUR_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{ "templateId": "<your-template-id>", "data": { ... } }'

also: the `generate_pdf` tool on mcp.docujson.com, from Claude, Cursor or your own agent.

questions, answered

What is a employee expense report?: Itemised list of reimbursable business expenses with category subtotals, advances and the amount owed back to the employee. It is written for Employee, approving manager, accounts payable. Most teams produce one every month.
How do I generate a employee expense report PDF from JSON?: Send a POST to /api/v1/generate with your API key, the template id and a JSON body shaped like the sample on this page; DocuJSON renders the employee expense report and returns the PDF. The same template is callable from the DocuJSON MCP server inside Claude, Cursor or your own agent.
What data does the employee expense report template need?: The JSON body has 10 top-level keys: reportNumber, employee, period, businessPurpose, submittedDate, currency, expenses, categorySummary and 2 more. The document reads them into 7 sections, in order: Header, Employee and period details, Table: Expense lines, Table: Category summary, Totals, Approval, Footer.
Which designs does the employee expense report template come in?: Five, all free: base, ledger, instrument, rail, form. The same JSON body renders in all of them, so you can switch the design of your employee expense report without changing your integration.
Is the employee expense report template free?: Yes. Every template and every design is free, with a small DocuJSON watermark on the free plan. Pro removes the watermark, puts your logo where the DocuJSON mark sits in the employee expense report preview, and unlocks configurable variables and higher volume.

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your employee expense report, from json, in one call.

free to start. you land on this template when you sign up.

use this template →

one template. many outputs.

Set these once per template, in the workspace, no code. Every request then lays out by the rules you chose: the same data, a different document.

on every template

Signature blocks
Date format
Currency
Page orientation

configure it in the workspace →

the same data, three ways

signature blocks: off

page orientation: landscape